Introduction
Impact Hub for Youth and Children Foundation is a Nigerian non-governmental organization committed to advancing the wellbeing, learning, protection, and resilience of children and young people in resource-limited and crisis-affected settings. The Foundation works across the areas of education, health, protection, livelihoods, and youth development to address structural and social barriers that prevent children and adolescents from thriving.
As part of its education and adolescent health programmes, Impact Hub for Youth and Children Foundation invites qualified and reputable suppliers to submit quotations for the supply and delivery of menstrual hygiene materials and essential learning supplies for beneficiaries in Jos, Plateau State.
Procurement Lots
Supply of One-Year Menstrual Hygiene Kits
Supply of Branded Exercise Books and Writing Pens
LOT 1 (Supply of One-Year Menstrual Hygiene Kits)
The supplier shall provide one-year menstrual hygiene kits for 1,000 adolescent girls in Jos, Plateau State. The kits are intended to support safe and dignified menstrual hygiene management and reduce barriers to school attendance during menstruation. Each kit shall contain essential menstrual hygiene materials including reusable sanitary pads, disposable sanitary pads, bathing soap, and a waterproof storage pouch for the safe storage and handling of menstrual materials.
Reusable sanitary pads should be washable, durable, and designed for multiple uses using safe and hygienic materials suitable for adolescent girls. Disposable sanitary pads shall be supplied in packs containing sixteen (16) pads each, with each beneficiary receiving approximately four packs to complement the reusable pads during periods of heavier flow or where washing facilities may be limited. All items supplied must meet acceptable health, hygiene, and safety standards and must be properly packaged to prevent contamination or damage during transportation and storage.
LOT 2 (Supply of Branded Exercise Books and Writing Pens)
The supplier shall provide twenty-four thousand (24,000) sixty-leaf exercise books intended to support classroom learning among pupils in project-supported schools in Jos, Plateau State. The exercise books shall be appropriate for everyday academic use and must contain sixty ruled leaves, durable covers, and strong binding capable of withstanding regular handling by learners.
The exercise books will be custom branded with the Impact Hub for Youth and Children Foundation project identity. Suppliers shall ensure that the printing, branding, and finishing are clear, durable, and of good quality, and that the materials used are suitable for writing with standard school stationery.
In addition to the exercise books, the supplier shall also supply durable writing pens suitable for school learners. The pens should be designed for everyday classroom use, provide consistent ink flow, and be capable of lasting through extended writing activities.
Submission Method
All quotations must be submitted through the Impact Hub for Youth and Children Foundation procurement portal. Suppliers are required to complete the online submission form and upload the required documentation as part of their submission.
Click the Apply Now button on this page to access the portal and complete your submission. Ensure all required documents are prepared in digital format (PDF, JPG, or PNG) before you begin.
Required Documents
Interested suppliers shall submit relevant documentation including the following. All documents must be uploaded through the procurement portal at the time of submission.
| Document | Description | |
|---|---|---|
| Certificate of Incorporation or Business Registration | Valid CAC certificate issued by the Corporate Affairs Commission | |
| Company Profile | Including contact details, key personnel, and scope of business | |
| Evidence of Previous Similar Supplies | LPOs, delivery notes, or references from previous clients | |
| Tax Identification Number (TIN) or Tax Clearance | Valid TIN certificate or tax clearance document where available | |
| Official Quotation on Company Letterhead | Clearly stating unit costs, total costs, and expected delivery timelines |
Evaluation Criteria
Quotations will be evaluated based on compliance with the technical specifications outlined in this request, the supplier's demonstrated experience and delivery capacity, and the overall cost competitiveness of the proposal.
Technical Compliance
Adherence to the technical specifications outlined in this request for each lot applied for
Experience and Capacity
Demonstrated experience in similar supplies and ability to deliver within the required timeline
Cost Competitiveness
Overall cost competitiveness of the proposal including unit costs, totals, and value for money
Delivery Capacity
Ability to deliver to Jos, Plateau State within the agreed timeline after contract award
Impact Hub for Youth and Children Foundation reserves the right to award one or both lots depending on the supplier's capacity and the outcome of the evaluation. The contract will be awarded to the supplier offering the best value for money.
Timeline
Contact for Clarifications
Suppliers seeking clarification regarding this Request for Quotations may contact Impact Hub for Youth and Children Foundation through the official communication channels provided on the procurement portal.
Any clarifications or questions about this RFQ should be sent via email to info@impacthubfoundation.org or by calling 08037962577.
General Information
All quotations must be submitted in the English language. All costs associated with the preparation and submission of quotations shall be borne by the suppliers.
Impact Hub for Youth and Children Foundation reserves the right to accept or reject any quotation and is not obliged to award the contract to the lowest bidder.
Signed
Executive Director
Impact Hub for Youth and Children Foundation
